We aim to provide high quality care at all times.  There may be occasions, however, when you feel this has not happened.   If you are unhappy with any aspect of our service please contact Gillian Bevan, our General Manager, by contacting her at the surgery or in writing/email (email: ).

Complaint procedure

We operate an informal in-house complaints procedure.  Please note that this does not deal with matters of legal liability or compensation.

We hope that most problems can be sorted out easily and quickly, often at the time they arise, and with the person concerned.  If your problem cannot be sorted out in this way and you wish to make a complaint please let us know as soon as possible.  This will enable us to establish what happened more easily.  If it is not possible to do this, please let us have details of your complaint:

  • within 12 months of the incident that caused the problem; or
  • within 12 months of discovering that you have a problem.

The practice adheres to the NHS Complaints Regulations – making a complaint will not, therefore, affect the treatment and care you receive from the practice.

Please note that we have to respect our duty of confidentiality to patients.  A patient’s consent will, therefore, be necessary if you are complaining on behalf of someone else.

You can make your complaint:

a) In person – by speaking to any member of our staff;

b) In writing – some complaints may be easier to explain in writing.  Please either:

  • write a letter or email for the attention of Gillian Bevan, our General Manager. (email: )

What we will do

Our complaints procedure is designed to make sure that we investigate and settle any complaints as quickly as possible.

Our General Manager will acknowledge your complaint within 3 working days.

She will then arrange for your complaint to be investigated.  It is likely that, as a first step, we will contact you directly to ensure the nature of your complaint is fully understood.  We will then interview any staff involved, review the situation and inspect relevant documents.

If appropriate, you will be offered an informal meeting with a senior member of staff to discuss the matter fully.  If you wish, you may bring a friend or relative with you to this meeting.  We trust at the end of this meeting you will feel satisfied the matter has been resolved.

We aim to resolve your complaint within 10 working days of the date when you raised it with us. There is, however, no nationally allotted timescale for resolution – accepting that requirements will differ from case to case.

If we have to make a lot of enquiries and it is gong to take some time to get back to you with a final response, we will keep you informed.

What if I am not satisfied?

If you are not satisfied with the outcome of your complaint you can refer the matter to the Parliamentary and Health Service Ombudsman, who is completely independent of the NHS and government.

Do you need help to make your complaint?

Patient Advice and Liaison Services (PALS) are established in every NHS Trust to provide confidential, independent, advice and assistance to help you sort out any concerns you may have about any aspect of NHS care.  See North East PALS Team and other points of contact for advice and support regarding queries/concerns about NHS Services in PALS section of our practice website.

North East NHS Independent Complaints Advocacy
Need to raise an issue about your recent NHS experience? This service offers free, confidential and independent advocacy support which represents the views of users of the NHS and can give advice, information, and support about making a  formal complaint.  If you need help and advice in making your complaint you can contact them as follows:

Tel:          0191 4788350
0808 8023000 (freephone helpline)

Textphone: 07889 088284
Video messaging (inc BSL): 07738 994040
Facebook: “North East NHS ICA”

Useful contacts

Claypath Medical Centre
26 Gilesgate
Tel: (0191) 374 6888

University Health Centre
Green Lane
Tel: (0191) 374 6888

North East and North Cumbria Integrated Care Board
(Commissioner of primary care services)
c/o Primary Care Complaints Team
North of England Commissioning Support Unit
John Snow House
University Science Park
Durham  DH1 3YG

Tel: 0191 5128277

The Parliamentary and Health Service Ombudsman
Millbank Tower
Tel: (0345) 015 4033

Last modified: April 30, 2024