1. Introduction

We respect your privacy and are committed to protecting your personal data. This notice explains how we collect, use, and store your information during our recruitment process.

  1. Who We Are

Claypath and University Medical Practice is the data controller for the purposes of data protection law. Our registered address is 26 Gilesgate, Durham, DH1 1QW. You can contact us at [email protected] or 0191 374 6888.

  1. What Information We Collect During recruitment, we may collect:
  • Contact details (name, address, phone, email)
  • CVs, cover letters, and application forms
  • Employment history, qualifications, and references
  • Interview notes and assessment results
  • Right to work documentation
  • Any other information you choose to share with us
  1. How We Use Your Information We process your data to:
  • Assess your skills and suitability for the role
  • Communicate with you during the process
  • Carry out background and reference checks (where applicable)
  • Comply with legal and regulatory requirements
  1. Legal Basis for Processing

We process your personal data based on:

  • Legitimate interests (recruitment and selection)
  • Legal obligations (e.g., right-to-work checks, DBS checks)
  • Consent (where applicable, e.g., keeping your CV for future roles)
  1. Data Sharing

We may share your data with:

  • Recruitment agencies acting on our behalf
  • Background check providers

1

Recruitment Privacy Policy

  • Referees you have nominated

We will not sell or rent your data to third parties.

  1. Data Retention

If your application is unsuccessful, we will keep your data for 6 months unless you consent to us retaining it for longer for future opportunities.

  1. Your Rights

Your rights are set out in GDPR regulations, these include that you have the right to:

  • Access your data
  • Request correction or deletion
  • Object to processing
  • Withdraw consent (where applicable)

To exercise your rights, contact us at [email protected]

  1. Security

We take appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access.

  1. Complaints

If you are unhappy with how we handle your data, you can contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

  1. Updates to This Notice

We may update this notice from time to time. The latest version will always be available on our website.